Get every guest to Saxon Manor on time without micromanaging their whole trip.

Saxon Manor sits at 103 S Saxon Ave in Brooksville, about 45 minutes from Tampa and 90 minutes from Orlando. Almost nobody flies into a regional airport for this wedding. They fly into Tampa or Orlando, rent a car or catch a ride, and drive the rest of the way. That changes how you plan transportation. You are not coordinating airport pickups. You are coordinating a group of people who will be on unfamiliar roads, possibly at night, possibly after a few drinks at your reception, trying to find their way back to wherever they are staying.

That drive time also means out-of-town guests are making a real decision about whether to stay near Brooksville or near Tampa, where there are more hotel options and more to do the rest of the weekend. Neither choice is wrong, but it affects your transportation plan differently. A group staying in Tampa needs a longer shuttle run or a clear plan for the drive. A group staying closer to Brooksville needs less coordination but fewer hotel choices to pick from in the first place.

The honest starting point is your guest list, not a vendor brochure. Before you call anyone about shuttles or rideshares, sort your list by where people are actually staying. That single spreadsheet column will tell you more about what you need than any generic transportation checklist.

Getting guests to the ceremony on time is the easy half. The harder half is getting them home safely afterward, especially if the reception runs late and the drive back to Tampa is 45 minutes on unfamiliar roads. Rideshare coverage in and around Brooksville is real but thinner than it is in a dense city, so guests who assume they'll just "grab an Uber" at 10 p.m. may wait longer than they expect. If you know your crowd will be drinking, a shuttle with a fixed last pickup time solves this more reliably than leaving it to individual rideshare apps.

If you're running a shuttle, keep it simple: one pickup location, one dropoff location, a printed or texted schedule, and a buffer of 15 minutes built into every leg. Complicated multi-stop routes sound thoughtful on paper and fall apart in practice once real traffic and real guests are involved. A single clear loop beats a clever one.

Parking on-site is straightforward for guests who drive themselves, and your venue team can point vehicles where they need to go once they arrive. What we can't do is track down guests who never got clear directions in the first place. The transportation plan that works is the one guests actually read before they leave their hotel, not the one that lives in a planning document only you've seen.